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Its time to assemble the committee to pull together our Annual Meeting! At least three people is ideal for the committee, with two chairs and one Researcher/Organizer. I'd also like to see the committee have one or two people with previous state meeting experience on as advisers to the Committee (myself being one of them). We may have a volunteer who is NOT on council who might be willing to work with the committee, possibly as the researcher organizer. Who would like to help out with this committee? If you know of someone outside of council that will volunteer, just let us know. --- Once this committee is formed, you will be given a forum area to do your discussion and research so that Council can oversee the process.
Fred Smith, Greater Boulder Co-chair, volunteers for the annual meeting committee.Fred Smith720-379-3602goats8383@yahoo.com
To committee members, please allow time for public notification. 4.1 State meetings will be held yearly or more frequently at a location agreed upon by the members at the previous meeting, or by a special call of the Council at its discretion. Nominating conventions and meetings to elect state officers must be announced by the Secretary in a newspaper of statewide circulation 15 days before the meeting. State meetings are those where party business is conducted. The state nominating convention is held in even number years — every two years for the purpose of nominating candidates for public office in Colorado; and every four years for conducting the presidential preference process and selecting delegates to the Green Party of the United States national convention.
Andrea and Fred discussed Annual Meeting items with the GPCO Strategic Planning Committee on 4/21. Here are the salient points:Date: June 13 (suggested)Location: Andrea can reserve space at a library in Denver.Headcount: An estimate of the number of attendees from each chapter is needed to know what size room will be needed. [Andrea will work with Bill to poll the chapters.]
After some discussion with some remote chapters, it appears that a video conference option/Skype/Google Hangout would be a very welcome option. Bill and I discussed yesterday via phone the possibility of doing such a thing, and I will start looking into pricing, etc.We would have to have a very tight agenda, because people cannot be on a video conference all day long. As a result, I am spearheading an audit and cleanup of the participants on the council forum and verifying who really should be there, so we can streamline the discussion beforehand. It really should be motions, votes and clarification, in my mind. Bringing people up to speed on issues should probably happen on the forum.So far, I have spoken with Boulder, Arapahoe, Pikes Peak, Adams-Jeffco, and San Miguel to get their personnel cleared up. I have emails/calls in to Southwest, Poudre Valley.Will keep you posted.
I like the video conference option. I'm assuming the meeting would be in a physical location and people would call in if they can't be physically present.I question the assertion that people cannot be on a video conference all day long. But, anyway, I suggest keeping the decision-making parts of the meeting close together in the agenda so people who can only devote a couple hours to the meeting can join for motions and voting. We could do reports in the morning and, then, in the afternoon elect officers and vote on proposals and recommendations.This agenda was the stating point for the 2013 annual meeting, developed by Tanya Ishikawa. I have edited it slightly. Perhaps we could use this as a starting point for discussing the meeting agenda.Morning Session:1) Co-chair opens the meeting - 9 a.m.2) Local host gives a welcome and offers logistical information - 9:10 a.m.3) Credentialing of voting delegates and establishment of quorum - 9:20 a.m.4) Agenda review, changes and adoption - 9:30 a.m.5) Chapter introduction and reports/Unaffiliated Greens introductions - 9:35 a.m.6) Reports from state officers and committees - 10:20 a.m. Co-chairs Secretary Treasurer National delegates Council Facilitator Website Fundraising Strategic Planning 11:30 a.m. – 1 p.m. pm Lunch breakAfternoon Session:7 ) Election of state officers (2 co-chairs, 1 treasurer and 1 secretary), 2-3 national delegates, council facilitator - 1 p.m.8 ) Proposal for state restructuring for 2015-2016 and future structural needs - 1:40 p.m.9 ) Resolutions/Political Statements 2:40 p.m.10) Future Business - 3: 30 p.m.11) MEETING ADJOURNS - 4 p.m.
Stepping in for an intent adjustment. The Annual Meeting will still have to be held in person at a location to be determined by the committee. The reason for this is that an Annual Meeting must be open to the public, and Greens in attendance must be able to participate. We cannot remove the physical meeting component from the Annual Meeting. What Andrea and I were discussing was having a "Central Committee Meeting" -- bringing the council together in real-time to hash through an agenda of issues prior to the Annual Meeting. This would also build up some much-needed cohesion. The same infrastructure used for this might also be harnessed to allow for virtual participation in future state meetings (perhaps even this year). If this sounds reasonable, discussion of this "virtual central committee meeting" deserves its own thread, with Annual Meeting discussion to continue.
I agree with keeping this topic focused on the annual meeting.I'm hesitant to start a thread on Virtual GPCO Council Meetings, myself, out of fear of not doing it right. But I would like to have monthly or quarterly Council meetings by conference call. Such calls would give needed support to our Executive Committee.Bill, Do you want to start a new topic for discussion of Virtual GPCO Council Meetings? Or maybe Brittany, as Council Facilitator?
What Andrea and I were discussing was having a "Central Committee Meeting" -- bringing the council together in real-time to hash through an agenda of issues prior to the Annual Meeting. This would also build up some much-needed cohesion.
The GPCO Strategic Planning Committee has been meeting weekly since April 2 on strategic party issues in preparation for the annual meeting. The committee has "cohesed" around two major GPCO goals; increasing Green registrations and supporting carefully-selected candidate campaigns.Future meetings will develop recommendations for action plans to actually meet our goals including, I suspect, council facilitation, communicating with registered Greens and other supporters, website currency, committee staffing, etc.If there is a desire to expand the discussion to the entire GPCO Council, I recommend expanding the Strategic Planning meetings (or at least one of the meetings) to the entire Council. Giving Council a preview of strategic recommendations for 2016-2016 and an opportunity to provide early feedback, is a good idea.See http://gpco.fullydefiant.com/forum/index.php?topic=224.0
Andrea and Fred discussed Annual Meeting items Date: June 13 (suggested)Location: Andrea can reserve space at a library in Denver.Headcount: An estimate of the number of attendees from each chapter is needed to know what size room will be needed. [Andrea will work with Bill to poll the chapters.]
Can we agree on June 13 as the date of the 2015 Annual Meeting?
Its time to assemble the committee to pull together our Annual Meeting! At least three people is ideal for the committee, with two chairs and one Researcher/Organizer. . . . Once this committee is formed, you will be given a forum area to do your discussion and research so that Council can oversee the process.
Bill, I figure the Annual Meeting Committee is formed, consisting of Andrea, Fred, you, and me. Do you agree?It seems now is the time to create the GPCO Forum area for the committee. Is that something you would do?The most critical task for the committee is to set a date for the Annual Meeting, so we can publicly announce it 15 days in advance. If the meeting is on June 13, the announcement would have to be in the newspaper by May 29 (2 weeks from today), by which time we should have at least a skeleton agenda.Would anyone care to volunteer to write a draft of the meeting announcement?
The four of us would be appropriate, if we are still all in. Andrea, I know you're working on National right now, but I would still love your help in any capacity you can give. I'll start a committee board for us to work in tonight!
I don't see the “committee board” in the forum? What is its name?I've been waiting (patiently) since your post that started this thread on April 12.
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