Current Makeup of this Group

[Bill Bartlett]

Here is the current makeup of the workgroup. Please appoint 2 chairs and some meeting standards as soon as possible (a timeline, goals, etc).  It might be helpful to start with nailing down a date, venue, and a good place for overnight accommodations. Members: Art GoodtimesTanya IshikawaMichael HaugheyAdam ClineAdvisers: Bill Bartlett

[Tanya Ishikawa]

Apparently we are a chairless group – no one is stepping forward!Shall we pick some good dates for the state meeting that we can handle?? And then offer two or three options to the Colorado Greens?I could do the following weekends in San Miguel County: May 25 (memorial day weekend)July 6, July 13, July 20Aug. 10, 17, 24, 31Tanya

[Tanya Ishikawa]

Thanks to Kevin for joining this group.We need to pick the state meeting date(s). Here were my earlier suggestions (which are still available for me):July 6, July 13, July 20Aug. 10, 17, 24, 31I will post this to the other forum list and email it to you too (though I don't have Adam's email address).I really don't have much time for the Greens these days but I hope to contribute a bit to this since I already committed. Can Adam Cline be our chair? If not, anyone else?Can we agree to choose two date options by May 25? Then, the chair can send those out to the council and state party members and I could post something to the GPCO website if you want, asking people to vote on which date. We can try to collect votes and tally by June 6?Are we set with the location being in San Miguel County? Any discussion about more specifics on that yet?Thanks, Tanya

[cline.adam]

I am willing to be chair, and I also would like to have the date options picked out by the 25th, tallied by the 6th, and have the meeting in San Miguel county.As to dates I am available, all of those already stated except August 17, and adding in July 27.As of now nothing else to add.

[cline.adam]

So it is the 26th, and from the last email I had seen (from Tanya) these dates are the front runners: 7/13, 8/10, and 8/24. Since it has been decided to not hold the event in San Miguel county that leaves El Paso or Douglas counties as the best possibilities (from what I have seen emailed) so we also need a decision/vote on that. If we are to stick to getting everything voted on by the 6th with the general GPCO members I am linking an addition to Tanya's spreadsheet that has been formatted for a vote and can be easily sent out by email ASAP. https://docs.google.com/spreadsheet/ccc?key=0AnsFOxBgzb_4dDZ0QjZxZmg4U0J2ZEJvWTVqTUlxY0E#gid=1 (It's in the same spreadsheet I just created a second page with the template.)Initially I had been brought into the committee because I was also from San Miguel county, now in La Plata county, to help plan for a meeting in Telluride so I honestly don't know how much help I could be in planning hotel rates, etc but I will help in any way possible going forward. What other input do we need before we send this out for a final vote?

[Bill Bartlett]

Hello Committee members, Adam, I know that you were brought in due to your proximity to the original location, but I would still support your chairmanship despite the change.  I could help you chair this committee and do some secretarial work.  Tanya and Art, if you could both provide some guidance as advisers to the committee, your experience with past meetings would be valuable. Since we're considering Douglas and El Paso, I'll see if Chris Allen would like to donate some of his time to be a researcher for the committee, or a chair. Michael, what sort of time do you have over the next two months?  Advisory time?  Secretarial time?  Tentative Committee RolesAdam Cline, ChairBill Bartlett, Co-Chair, SecretaryChris Allen, Research (potential co-chair?)Michael Haughey, Research or advisor? Tanya Ishikawa, adviserArt Goodtimes, adviser

[Tanya Ishikawa]

Thanks for getting the poll going, Bill. Yes, I will provide guidance about what is needed for the meeting. After we determine the date and location (someone might want to look back at our bylaws to ensure we are doing it within bylaw process), the hosts/committee needs to determine and secure the venue (library, free meeting space, church, supportive nonprofit…). Then, determine the time to start and end and whether to add a second day of activities. When planning the venue, it would be great to have free wifi for all meeting attendees or at least wifi for the secretary at the meeting. We haven't really needed av equipment to show stuff in the past but it is a consideration.The committee/hosts would be kind to arrange a continental breakfast or at least fruit and hot drinks for the morning (local business donations, potluck from local members...) and get information ready to provide for lunch options during the meeting and lodging/camping/free couch surfing after and before the meeting. Water availability from a fountain or something is also preferable during meeting.We almost always for the past 10 years have had 30-40 people at each annual meeting. Chairs and restroom capacity and tables should be planned for that number.We usually promote through state website, local chapters, some press releases (Colorado statesman...) and sharing with activist groups.Tanya

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