Proposal to Create an Outreach Committee

[Bill Bartlett]

Good evening Council, This proposal is still in DRAFT form, I am looking for a co-sponsor and to see if I need to make any changes before officially beginning Agreement Seeking.  I've spoken with several chairs in the state and the proposed committee has been well received.  Will someone sponsor this with me?  Would any council members like to see changes made before we begin agreement seeking? [hr]1.  Basic InfoDate proposed:  tbaName of the sponsor(s):  Bill BartlettNames of the confirming GP members, if needed, with their confirmation emails:2.  Title:  Proposal to Create an Outreach Committee3.  Text of the actual Proposal: The purpose of this proposal is to create an Outreach Committee for the GPCO.  The primary function of the oversight committee is the creation and maintenance of party merchandise and materials for use in local chapters and events throughout the state.  These tasks include, but are not limited to, creating and maintaining party merchandise and materials, for public sale and for local parties to use for growing their party base.  The Outreach Committee will maintain quotes and contacts for designing and purchasing party materials such as banners, stickers, t-shirts, mugs, pens, buttons, etc.  The committee will make these resources available to local chapters as needed. SpecificsFunding The Outreach Committee will be funded $250 to use over three months.  At the end of this time, they will present to the State Council an accounting of how the funds have been spent and how the expenses effected party growth and awareness.  The Council may then determine a new three-month budget for the committee depending on the result of previous expenses and projected future outreach needs.  Auditing and OversightAll expenses and revenues must be presented to the council at the end of each three month period.  At any time during this period, the committee must be prepared to present an accounting of expenses and revenues to date and any results related to those transactions. MembershipThe members of the Outreach Committee must meet all criteria designated in the bylaws.  Committee members are expected to serve for terms of one year, to be approved in a manner determined in the party bylaws.  The Outreach Committee will be comprised of three members of leadership (2 chairs, secretary) and two staffers (researchers/clerks).  The three leaders are to be appointed as committee chairs as per the GPCO Bylaws, the remaining staff are to be appointed by the committee itself per its own procedures.  One of the original chairs is to be appointed for an initial six month term, allowing for staggered rotating of officers.  The beginning team will include Bill Bartlett (chair, six month term) and Laura Clark (chair, one year term), and Laura Anderson (Secretary, one year term).  4. Background:  The party has lacked official gear and outreach equipment for many years.  This could be the beginning of state banners, tabling gear, fliers, stickers, t-shirts, hats, and other gear that will provide avenues for outreach throughout the state.  5. Justification/Goals:  Forming this committee will catalyze the process of creating and making available party merchandise and other outreach materials for the public, local chapters, and events.  This will result in increased party awareness, registration, and loyalty.  6. Pros and Cons:  The lack of merchandise outreach materials has crippled the state’s ability to increase public awareness through merchandise and advertisements.  A committee overseeing this important aspect of party outreach will add value to members and stakeholders. 7. Alternatives to the proposal: Take no action. 8. Supporting statements including references to other sources of readily accessible materials to aid in the members’ decision making process.

[Michael Haughey]

I am willing to co-sponsor if you have volunteers lined up to serve on the committee.  If not it might be a good idea to ask if anyone would serve on the committee.Michael HaugheyAJ Greens

[Bill Bartlett]

Awesome, Michael, thank you!  Art has also offered to co-sponsor this proposal.  We have a tentative lineup for the committee's main members (chairs and secretary);  the remaining “helper” positions are to be appointed by committee leaders as needed (per the wording in the proposal).  This allows them some flexibility to bring on research or assistants as they need them.  Since we have co-sponsors and it seems like the language is tight, I'm going to move this proposal to Agreement Seeking. 

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